Please use the “BCC” field when sending mass email!
I often receive forwarded emails from my Mother or friends who like to share the latest funny or inspirational message they have seen making its way around the web. And I sometimes enjoy being included, but there is a better way to send mass emails to your group of friends without violating the confidentiality of their personal email addresses.
Sending an email to a large group of people using the “To:” field in a message is like writing your friends’ phone number or address on a public bathroom wall! Why would you share someones private email address with a group of strangers when many of them will also forward the same addresses to even more strangers? A better solution is to use your email program’s BCC function.
BCC means Blind Carbon Copy. It provides a way for you to send messages to groups of people without disclosing their email addresses to the group. You can place your own email address in the “To:” field and put your group of friends in the “Bcc:” field.
Here are just a few good reasons to use the BCC field:
- CONFIDENTIALITY: Using BCC protects the recipients’ private email address from being spread to strangers
- SPAM: Using BCC helps prevent your friends from receiving spam.
- CLEANER CONTENT: Using BCC keeps your sent messages cleaner since it removes many extra lines of email addresses from the content
- FASTER SENDING: With less content, messages can be downloaded and sent faster
How to use the BCC field:
- Webmail:In most email clients, the BCC field is already visible. Create a new message in webmail browser, click BCC.
- Gmail and Yahoo Mail!: click add BCC.
- Hotmail: click Show Cc & Bcc.
- Outlook Express: To activate the BCC field in Outlook Express, create a new message and choose “View…All Headers”.
- MS Outlook: To activate the BCC field in MS-Outlook, create a new message and choose “View…BCC”.
Of course there are good reasons to send a carbon copy (cc:) of an email to others such as:
- You need everyone to know each others email address
- The email group needs to collaborate or respond to each other via email
Be considerate and also let me know other good reasons to use the BCC field and I’ll add them to the list! Contact me through my email form here…
Share this article with your friends and family if you need to encourage them to use BCC. Click on the sharing icons below, or send them this short link: http://bit.ly/bcc_field